The AEA IEP Documentation Guide provides key information and guidance on the documentation of the Child Find process and special education services and supports. As of July 2021, the AEA IEP Documentation Guide is available for users to access the content as web pages within the Iowa IDEA Information (i3) site or to download the full PDF. The content in the IEP Documentation Guide has not changed, however, the content has been reorganized into seven sections.  Below you will find information on the content found within each section and links to the page with documentation information.

Evaluations

The Evaluations page includes information on the documentation of:

• Disability Suspect
• Educational Evaluation Report (ERR)
• Eligibility Determination Worksheet (EDW)
• Reevaluation

Prior Written Notices and Consents

The Prior Written Notice (PWN) and Consent page includes information on the documentation of:

• Prior Written Notice
• Consent for Full and Individual Initial Evaluation (FIIE)
• Consent to Receive Electronic Communication
• Consent to Initial Special Education Services
• Consent for/Notice of Reevaluation
• Parent/Guardian Authorization for Medicaid Reimbursement
• Home School Parent Notification and Acknowledgment
• Authorization for Exchange of Information
• Authorization for Release of Health and/or Educational Information

IEP Pages

The IEP page includes information on the documentation of:

• Meeting Notice
• Agreement to Excuse
• Family Tab
• Page A IEP Cover Page
• Page B (3-12 yrs) PLAAFP
• Page B (13-21 yrs) PLAAFP 
• Page D Goals and Progress Monitoring
• Page F Special Education Services/Activities
• Page G Special Education Services
• Required System Data (RSD) Tab 

Behavior-Related Documents

The Behavior Documents page includes information on the documentation of:

• Functional Behavioral Assessment (FBA)
• Behavior Intervention Plan (BIP)
• Manifestation Determination Guide (MD)

Age- Specific Documents

The Age-Specific Documents page includes information on the documentation of:

• Early Childhood Outcomes Summary (ECO)
• Early Childhood Setting Worksheet/Codes (EC WKSH)
• Summary for Post-Secondary Living, Learning, and Working (PSS)
• Support for Accommodation Request (SAR)

Additional IEP Forms

The Additional IEP Forms page includes information on the documentation of:

• Additional Information Page
• Extended School Year (ESY or ESYS) Pages
• Justification for Special School Placement
• Notice of Destruction of AEA and LEA Records
• Power of Attorney for Educational Decision Making
• Revocation of Power of Attorney for Educational Decision Making

IEP Related Documents

The IEP Related Documents page includes information on the documentation of:

• Surrogate Parent Recommendation Form
• ECSE and K-12 Weighted Enrollment Factor Matrices 
• Procedural Safeguards and Translations 
• Reviewing an IEP for Medicaid Reimbursement Information